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Share Documents

Share your transcripts and captions with others using Scriptix's magic link feature.

Magic links are secure, shareable URLs that allow anyone to access your document:

  • No account required - Recipients can view without signing up
  • Simple access - Click link to view document
  • Document must be finalized - Only finalized documents can generate magic links
  • Read-only access - Recipients cannot edit

From Caption Editor:

  1. Open your document in the caption editor
  2. Finalize the document:
    • Toggle the "Editable/Finalized" switch to "Finalized"
    • Finalization prevents further editing
    • Ensures recipients see the final version
  3. Click "Magic Link" button in toolbar
  4. Link is automatically generated
  5. Modal appears with the link

From Transcript Editor:

Similar process - finalize document and generate magic link from editor toolbar.

Requirements:

  • Document must be in "Finalized" status
  • You must be in the editor view
  • Document must belong to your session

Send via Email​

After generating a magic link, send it directly to recipients:

  1. Click "Magic Link" button
  2. Magic link modal opens showing the link
  3. Click "Send via Email" section
  4. Enter email addresses:
    • Type email addresses
    • Separate multiple emails with commas or newlines
    • Validates email format
  5. Add optional message (up to 500 characters)
    • Provide context about the document
    • Include instructions
  6. Click "Send Email"
  7. Recipients receive email with link

What Recipients Receive:

  • Email with your custom message (if provided)
  • Link to access the document
  • No password or account required

Alternative to email sending:

  1. Generate magic link as described above
  2. Copy link using the copy button in modal
  3. Toast notification confirms copy
  4. Share the link however you prefer:
    • Paste into email client
    • Share in messaging apps
    • Include in documentation

Finalization​

Why Finalize?​

Documents must be finalized before generating magic links:

Finalization:

  • Marks document as complete
  • Prevents accidental edits
  • Required for magic link generation
  • Switches from "Editable" to "Finalized" status

How to Finalize​

In the Editor:

  1. Complete all edits to your document
  2. Review for accuracy
  3. Locate the status toggle in toolbar
    • Shows "Editable" with blue chip
    • Or "Finalized" with green chip
  4. Click to switch from "Editable" to "Finalized"
  5. Document is now finalized and ready to share

Toggle Back:

  • Switch toggle back to "Editable" if you need to make changes
  • Make your edits
  • Re-finalize when complete
  • Existing magic links remain valid

Accessing Shared Documents​

For Recipients​

Viewing a Shared Document:

  1. Click the magic link
  2. Document opens in browser
  3. View the content
  4. No login required

What Recipients Can Do:

  • Read the entire document
  • View speaker labels (if included)
  • See timestamps (if included)
  • Navigate through the document

What Recipients Cannot Do:

  • Edit the document (read-only)
  • Change sharing settings
  • Access other documents
  • See your account information

Comments (Transcript Editor)​

Comment System​

The transcript editor includes a comment system:

Features:

  • Add comments to specific sections
  • Edit your own comments
  • Delete your own comments
  • View comments history

Note: Comments are for internal collaboration and are NOT included in magic link shares or exports.

Best Practices​

Before Sharing​

Review Your Document:

  • Complete all edits
  • Fix any errors
  • Verify content is correct

Finalize:

  • Switch to "Finalized" status
  • Double-check document is ready

Prepare Recipients:

  • Let them know a link is coming
  • Provide context
  • Set expectations

When Sharing​

Via Email:

  • Use the built-in email feature
  • Add a clear message
  • Include relevant context

Via Link Copy:

  • Copy link accurately
  • Test link before sending
  • Provide context when sharing

Security Considerations​

Be Aware:

  • Anyone with the link can access the document
  • No password protection
  • Links don't expire automatically
  • Consider content sensitivity

Recommendations:

  • Share only via secure channels
  • Don't post links publicly
  • Share only with intended recipients

Troubleshooting​

Possible Causes:

  • Document is not finalized
  • Not in editor view

Solutions:

  • Toggle document to "Finalized" status
  • Ensure you're in the editor
  • Refresh page and try again

Possible Causes:

  • Link copied incorrectly
  • Document was deleted

Solutions:

  • Regenerate and resend link
  • Verify document still exists
  • Ask recipient to try different browser

Email Not Received​

Possible Causes:

  • Email in spam folder
  • Incorrect email address
  • Email delivery delay

Solutions:

  • Ask recipient to check spam
  • Verify email addresses
  • Wait a few minutes for delivery
  • Re-send the email

Share your work! Finalize your document and generate a magic link to share with anyone.

Next Steps​