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Manage Glossary Terms

View, download, and manage your glossary term pairs in Scriptix.

Viewing Glossaries​

Glossaries List​

The main Glossaries page displays all your glossaries in a data grid:

Columns Shown:

  • Name - Glossary name
  • Language Pair - Source → Target language (e.g., "en → nl")
  • Entry Count - Number of term pairs in glossary
  • Status - Active or Inactive
  • Created At - Creation date
  • Actions - Edit, Download, Delete icons

Glossary Actions​

Each glossary has action buttons:

Edit (Pencil Icon):

  • Update glossary name
  • Change description
  • Toggle active/inactive status

Download (Download Icon):

  • Downloads glossary entries as CSV file
  • File named: glossary_name_glossary.csv
  • Contains all source→target term pairs
  • Useful for backup or sharing

Delete (Trash Icon):

  • Opens confirmation modal
  • Permanently removes glossary
  • Cannot be undone

Editing a Glossary​

Edit Glossary Properties​

  1. Click the Edit icon (pencil) on any glossary
  2. Edit Glossary modal opens
  3. Update the following:

Name:

  • Change the glossary name
  • Maximum 100 characters

Description:

  • Update the description text
  • Optional field

Active Status:

  • Toggle checkbox to activate/deactivate
  • Active: Available for use
  • Inactive: Preserved but not usable
  1. Click "Save" or "Update" to apply changes

Activating/Deactivating Glossaries​

Active Glossaries:

  • Can be selected for transcription/translation
  • Show as available in glossary selection
  • Actively used in processing

Inactive Glossaries:

  • Not available for selection
  • Preserved in the system
  • Can be reactivated later
  • Useful for seasonal or temporary glossaries

Downloading Glossary Entries​

Download Process​

  1. Locate the glossary in the list
  2. Click the Download icon
  3. CSV file automatically downloads
  4. File contains all term pairs

Downloaded CSV Format​

The downloaded file contains two columns:

source_term,target_term
PostgreSQL,PostgreSQL
myocardial infarction,hartinfarct
API,API

Use Downloaded CSV For:

  • Backup your glossary terms
  • Share with team members
  • Edit in spreadsheet software
  • Upload to create new glossary
  • Review and update terms offline

Deleting a Glossary​

Delete Process​

  1. Click the Delete icon (trash) on any glossary
  2. Confirmation modal appears
  3. Review glossary name to confirm
  4. Click "Delete" or "Confirm" button
  5. Glossary is permanently removed

Warning: Deletion is permanent and cannot be undone. Download the CSV first if you need a backup.

Managing Multiple Glossaries​

Organization Strategies​

By Domain:

  • Medical Terms
  • Legal Terms
  • Technical Terms
  • Business Terms

By Project:

  • Project Alpha
  • Client Beta Terms
  • Product Launch Vocabulary

By Language Pair:

  • English → Dutch
  • English → French
  • Dutch → English

Active vs. Inactive Strategy​

Use the active/inactive toggle to:

  • Keep glossaries for future use without cluttering selection lists
  • Temporarily disable outdated glossaries
  • Manage seasonal or project-specific terms
  • Test new glossaries before fully deploying

Updating Glossary Terms​

To Update Terms in a Glossary:​

Since term editing happens via CSV upload:

  1. Download the current glossary CSV
  2. Edit the CSV file:
    • Add new term pairs
    • Remove outdated terms
    • Update existing terms
    • Maintain two-column format
  3. Create new glossary or replace existing one:
    • Delete old glossary
    • Create new glossary with updated CSV
    • Or keep both versions (old inactive, new active)

CSV Editing Tips​

In Spreadsheet Software (Excel, Google Sheets):

  • Open the downloaded CSV
  • Edit in columns A and B
  • Save as CSV format
  • Ensure UTF-8 encoding

In Text Editor:

  • Open with text editor (VS Code, Notepad++, etc.)
  • Edit directly maintaining format
  • Save with UTF-8 encoding

Best Practices​

Regular Maintenance​

Quarterly Review:

  • Download glossaries as backup
  • Review term accuracy
  • Remove outdated terms
  • Add new terminology

Keep Organized:

  • Use clear, descriptive names
  • Add meaningful descriptions
  • Deactivate unused glossaries
  • Delete obsolete glossaries

Backup Strategy​

Regular Backups:

  • Download important glossaries monthly
  • Store CSV files in secure location
  • Version control for critical glossaries
  • Document glossary purposes

Collaboration​

Sharing Glossaries:

  • Download CSV and share with team
  • Team members can review and suggest updates
  • Updated CSV can be uploaded as new version
  • Use inactive status while reviewing

Troubleshooting​

Can't Edit Glossary​

Problem: Edit button doesn't work or modal won't open

Solutions:

  • Refresh the page
  • Check permissions
  • Try different browser
  • Contact administrator if issue persists

Download Fails​

Problem: CSV download doesn't start or file is corrupt

Solutions:

  • Try downloading again
  • Check browser download settings
  • Clear browser cache
  • Try different browser

Delete Confirmation Doesn't Appear​

Problem: Click delete but nothing happens

Solutions:

  • Ensure pop-ups aren't blocked
  • Refresh page and try again
  • Check browser console for errors
  • Try different browser

Next Steps​

Keep your glossaries organized! Regular maintenance ensures optimal accuracy in transcription and translation.