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Create Glossary

Step-by-step guide to creating custom glossaries in Scriptix.

What You'll Need​

Before creating a glossary:

  • CSV file with term pairs (source → target language)
  • Source and target languages selected
  • Glossary name and optional description

Creating a Glossary​

Step 1: Access Glossaries​

  1. Navigate to the Glossaries page in Scriptix
  2. Click the "Create Glossary" or "New Glossary" button (Plus icon)
  3. Create Glossary modal opens

Step 2: Configure Glossary Details​

Glossary Name (Required):

  • Enter a descriptive name
  • Example: "Medical Cardiology Terms", "Company Product Names"
  • Maximum 100 characters

Description (Optional):

  • Add notes about the glossary's purpose
  • Helps identify when to use this glossary

Step 3: Select Languages​

Source Language (Required):

  • Select the language of your audio/video
  • Choose from dropdown list
  • Example: English (en), Dutch (nl), French (fr)

Target Language (Required):

  • Select the target translation language
  • Available options depend on source language selected
  • Used for translation glossary pairs

Step 4: Upload Term Pairs (CSV)​

CSV File Format Required:

The CSV file must contain term pairs in the following format:

source_term,target_term
PostgreSQL,PostgreSQL
myocardial infarction,hartinfarct
API,API
Scriptix,Scriptix

CSV Requirements:

  • Two columns: source_term, target_term
  • Comma-separated values
  • No header row required (or include header matching format)
  • UTF-8 encoding recommended

Upload Process:

  1. Click "Choose File" or "Upload CSV"
  2. Select your prepared CSV file
  3. File name displays after selection
  4. System validates the CSV format

Step 5: Create Glossary​

  1. Review all entered information
  2. Click "Create" or "Save" button
  3. Glossary is created and added to your list
  4. You'll see a success confirmation

CSV File Preparation​

Example CSV Files​

Medical Terms (English → Dutch):

source_term,target_term
myocardial infarction,hartinfarct
hypertension,hypertensie
diabetes mellitus,diabetes mellitus
coronary artery disease,coronaire hartziekte

Product Names (English → English):

source_term,target_term
PostgreSQL,PostgreSQL
Scriptix,Scriptix
iPhone,iPhone
macOS,macOS

Technical Terms (English → French):

source_term,target_term
database,base de données
server,serveur
API,API
cloud storage,stockage en nuage

CSV Best Practices​

Term Selection:

  • Include domain-specific terminology
  • Add product and company names
  • Include commonly misheard terms
  • Focus on important terminology

Formatting:

  • Use UTF-8 encoding
  • Keep terms concise
  • Match exact spelling and capitalization
  • One term pair per line

File Organization:

  • Create separate glossaries for different domains
  • Group related terms together
  • Use clear, descriptive filenames

After Creating​

Once created, your glossary:

  • Appears in the glossaries list
  • Shows entry count (number of term pairs)
  • Can be edited or deleted
  • Can be downloaded as CSV
  • Is available for use in transcription/translation

Managing Your Glossaries​

View Glossaries:

  • All glossaries listed in data grid
  • Shows name, language pair, entry count, status, creation date

Edit Glossary:

  • Click edit icon (pencil) on any glossary
  • Update name, description, or active status

Delete Glossary:

  • Click delete icon (trash) on any glossary
  • Confirm deletion in modal

Download Entries:

  • Click download icon on any glossary
  • Downloads CSV file with all term pairs
  • Useful for backup or sharing

Glossary Properties​

Displayed Information:

  • Name: Glossary name
  • Language Pair: Source → Target languages
  • Entry Count: Number of term pairs
  • Status: Active or Inactive
  • Created At: Creation date

Active Status:

  • Active glossaries can be used in transcription/translation
  • Inactive glossaries are preserved but not available for use
  • Toggle status by editing the glossary

Troubleshooting​

CSV Upload Fails​

Problem: CSV file won't upload or shows error

Solutions:

  • Check CSV format (two columns: source_term, target_term)
  • Ensure UTF-8 encoding
  • Verify no special characters causing issues
  • Remove any blank lines
  • Check file size isn't too large

Missing Language​

Problem: Desired language not in dropdown

Solutions:

  • Language may not be supported for glossaries
  • Check if language is available in the system
  • Contact administrator about language support

Can't Create Glossary​

Problem: Create button disabled or doesn't work

Solutions:

  • Ensure all required fields are filled (name, source language, target language, CSV)
  • Check CSV file is selected
  • Verify name isn't too long (max 100 characters)
  • Try refreshing the page

Next Steps​

Note: Glossary features and term limits may vary based on your subscription plan. Contact your organization administrator for details.