User Preferences

Customize your Scriptix experience with user preferences. This guide covers theme settings, keyboard shortcuts, export templates, and personalization options.

Accessing User Preferences

Navigation:

1. Log in to Scriptix
2. Navigate to Profile or Settings
3. Click Preferences or User Preferences tab
4. Preferences page opens

Preference Categories:

• Theme & Appearance
• Keyboard Shortcuts
• Export Templates
• Default Settings
• Notifications

Theme & Appearance

Light/Dark Mode

Theme Options:

• Light Mode - Bright interface, light background
• Dark Mode - Dark interface, reduced eye strain
• System - Follow operating system theme (if supported)

How to Change Theme:

1. Look for theme toggle (sun/moon icon)
2. Or navigate to Appearance settings
3. Click to switch between light and dark
4. Theme changes immediately
5. Preference saved automatically

Theme Persistence:

• Saved to browser localStorage
• Persists across sessions
• Applies to all pages
• Syncs across devices (if logged in)

Benefits of Dark Mode:

• Reduced eye strain in low light
• Lower power consumption (OLED screens)
• Better for night work
• Personal preference

Reseller Branding

For Reseller Organizations:

• Custom logo displayed
• Brand color applied to UI
• Brand name shown
• Personalized experience

Managed By:

• Organization administrators
• Set in Organization Details (Profile page)
• Applies to all users in organization

What's Customized:

• Logo in navigation
• Primary brand color
• Document exports
• Email notifications (may include branding)

Keyboard Shortcuts

Default Shortcuts

Editor Shortcuts:

• Play/Pause: Spacebar or Ctrl+Space
• Skip Forward: Ctrl+Right Arrow
• Skip Backward: Ctrl+Left Arrow
• Insert Timestamp: Ctrl+T
• Save: Ctrl+S
• Search: Ctrl+F

Navigation:

• New Document: Ctrl+N
• Close: Escape
• Next Item: Tab
• Previous Item: Shift+Tab

Text Editing:

• Bold: Ctrl+B
• Italic: Ctrl+I
• Underline: Ctrl+U
• Undo: Ctrl+Z
• Redo: Ctrl+Y or Ctrl+Shift+Z

Custom Keyboard Shortcuts

Customize Shortcuts:

1. Navigate to Keymap or Keyboard Shortcuts section
2. View existing shortcuts
3. Click Add Shortcut to create new
4. Or edit existing shortcut

Create Custom Shortcut:

Step 1: Define Function

• Enter function name or identifier
• Example: "play-pause", "insert-timestamp", "bold-text"

Step 2: Record Keys

• Click in key input field
• Press desired key combination
• Up to 3 keys supported
• Example: Ctrl+Shift+P

Step 3: Save

• Click Save or Add button
• Shortcut added to list
• Active immediately

Supported Modifiers:

• Ctrl (Control key)
• Shift
• Alt (Option on Mac)
• Meta (Windows key / Command key on Mac)

Combination Examples:

Single key: P
Modifier + Key: Ctrl+P
Multiple modifiers: Ctrl+Shift+P
Three keys: Ctrl+Alt+Shift+P

Best Practices:

• Don't override system shortcuts (Ctrl+C, Ctrl+V, etc.)
• Use memorable combinations
• Document your custom shortcuts
• Avoid conflicts with browser shortcuts

Manage Shortcuts

View All Shortcuts:

• List of all active shortcuts
• Function name and key combination
• Edit or delete options

Edit Shortcut:

1. Click shortcut in list or "Edit" button
2. Modify key combination
3. Record new keys
4. Save changes

Delete Shortcut:

1. Click "Delete" or trash icon
2. Confirmation appears (may be automatic)
3. Shortcut removed from list
4. Reverts to default (if applicable)

Reset to Defaults:

• Delete all custom shortcuts
• Restore default key bindings
• Fresh start if shortcuts conflicted

Export Templates

What Are Export Templates

Purpose:

• Customize document export formatting
• Organization-wide templates
• Professional branded documents
• Consistent output

Template Types:

Export Template:

• DOCX formatting template
• Header, footer, styling
• Used when exporting transcripts

Summarization Template:

• AI summary generation
• Custom prompts
• Specific output format
• Domain-specific summaries

View Export Templates

Templates List:

• Shows all organization templates
• Template name, type, files
• Download and delete options

Template Information:

Column	Description
Name	Template identifier
Type	Export or Summarization
Template File	DOCX file (for export)
Example File	PDF example (optional)
Prompt	Summarization prompt (if applicable)

Add Export Template

Steps:

1. Navigate to Account Personalization or Export Templates
2. Click Add Template button
3. Modal opens with form

Template Form:

Name (Required):

• Descriptive template name
• Example: "Client Deliverable", "Internal Report", "Medical Summary"

Type (Required):

• Export Template - Document formatting
• Export Summarization - AI summary with prompt

Upload Files:

For Export Template:

• Template DOCX (Required): Upload formatted Word template
• Example PDF (Optional): Upload example output for reference

For Summarization Template:

• Template DOCX (Optional): Format for summary output
• Example PDF (Optional): Example summary for reference
• Prompt (Required): AI instructions for summary generation

Prompt Example (Summarization):

Summarize the following medical consultation transcript. Include:
1. Chief complaint
2. Key symptoms discussed
3. Diagnosis or assessment
4. Treatment plan
5. Follow-up recommendations

Format the summary in a professional medical report style.

Save Template:

1. Fill all required fields
2. Upload files
3. Click Save or Create Template
4. Template added to organization
5. Available in export options

Use Templates

When Exporting:

1. Select document to export
2. Click Export button
3. Choose export format
4. Select template from dropdown
5. Export with template formatting

Template Application:

• DOCX template styles applied
• Summary generated using prompt (if summarization)
• Branded output
• Consistent formatting

Manage Templates

Download Template Files:

1. Find template in list
2. Click Download button for DOCX or PDF
3. File downloads to computer
4. Review or edit locally

Delete Template:

1. Find template in list
2. Click Delete button
3. Confirmation dialog appears
4. Confirm deletion
5. Template removed (cannot be undone)

Edit Template:

• Download existing template
• Edit locally
• Delete old template
• Create new template with updated files

Default Settings

Upload Defaults

Default Language:

• Set default language for uploads
• Auto-selected when uploading new files
• Can override per upload

Default Document Type:

• Transcript or Caption
• Pre-selected in upload modal
• Saves time for frequent uploads

Default Diarization:

• Enable/disable speaker identification by default
• Applies to new uploads
• Useful if always/never need diarization

How to Set:

1. Navigate to Preferences or Upload Settings
2. Select default options
3. Save preferences
4. Applied to future uploads

Editor Defaults

Default View:

• List view vs. grid view (workspace)
• Side panel open/closed (editor)
• Zoom level (captions editor)

Auto-Save Interval:

• How often editor auto-saves
• Typically 30 seconds to 2 minutes
• Shorter interval = more frequent saves

Default Export Options:

• Include timestamps (yes/no)
• Include speakers (yes/no)
• Default format (DOCX, PDF, SRT, etc.)

Notification Preferences

Email Notifications

Notification Types:

Account Activity:

• Password changes
• Login from new device
• Two-factor authentication events
• Security alerts

Transcription Status:

• Processing complete
• Processing failed
• Large batch complete
• Custom model training complete

Billing & Subscription:

• Payment receipts
• Invoice generated
• Payment failed
• Subscription expiring
• Approaching usage limits

Collaboration:

• Document shared with you
• Comment added to your document
• Mentioned in comment
• Team invitation

Newsletter & Updates:

• Product updates
• New features
• Tips and best practices
• Company news

Manage Notifications:

1. Navigate to Notification Preferences
2. Toggle each notification type on/off
3. Set frequency (immediate, daily digest, weekly)
4. Save preferences

Unsubscribe:

• Click "Unsubscribe" in email footer
• Or disable in notification preferences
• Newsletter toggle in Profile settings

In-App Notifications

Notification Bell:

• Icon in top navigation
• Badge shows unread count
• Click to view notifications

Notification Types:

• Processing status updates
• Collaboration activity
• System messages
• Account alerts

Manage In-App:

• Mark as read
• Dismiss notifications
• Clear all
• Configure which appear

Language & Localization

Interface Language

Supported Languages:

• English (en)
• Dutch (nl)
• French (fr)
• German (de)

Change Interface Language:

1. Navigate to Language settings
2. Select preferred language
3. Interface updates immediately
4. Preference saved

Language Coverage:

• UI text and labels
• Button text
• Error messages
• Help documentation (may vary)

Browser Language:

• May auto-detect browser language
• Can override with manual selection
• Persists across sessions

Date & Time Format

Format Options:

• US Format: MM/DD/YYYY, 12-hour clock
• European Format: DD/MM/YYYY, 24-hour clock
• ISO Format: YYYY-MM-DD

Timezone:

• Organization timezone (typically)
• Or user-specific timezone
• Affects displayed dates

Privacy Preferences

Data Collection

Analytics:

• Usage analytics (optional)
• Error reporting
• Feature usage tracking

Toggle Options:

• Enable/disable analytics
• Crash reporting
• Diagnostic data

Privacy Control:

• Minimal data collection
• GDPR compliant
• Transparent about data usage

Cookie Preferences

Cookie Types:

• Essential: Required for operation
• Functional: Enhance experience
• Analytics: Usage tracking
• Marketing: Promotional (if applicable)

Manage Cookies:

1. Cookie settings in footer or preferences
2. Toggle non-essential cookies
3. Save preferences
4. Clear cookies if needed

Preferences Best Practices

Regular Review

Quarterly:

• Review all preferences
• Update outdated settings
• Remove unused shortcuts
• Clean up old templates

After Major Changes:

• New role or responsibilities
• Team changes
• New projects
• Workflow optimization

Document Custom Settings

Keep Record:

• List of custom shortcuts
• Export template purposes
• Default settings rationale
• Share with team if relevant

Backup:

• Download templates
• Save keyboard shortcut list
• Export preferences (if feature available)

Team Consistency

For Organizations:

• Share keyboard shortcut standards
• Distribute export templates
• Standardize default settings
• Consistent experience across team

Troubleshooting

Preferences Not Saving

Problem: Changes revert after page reload

Possible Causes:

• Browser localStorage disabled
• Cookies blocked
• Incognito/private mode
• Browser issue

Solutions:

• Enable cookies and localStorage
• Use normal browsing mode
• Try different browser
• Clear cache and retry

Keyboard Shortcut Conflicts

Problem: Shortcut doesn't work or triggers wrong action

Causes:

• Browser shortcut conflict
• Operating system shortcut conflict
• Multiple shortcuts assigned to same function

Solutions:

• Choose different key combination
• Avoid common browser shortcuts (Ctrl+T, Ctrl+W, etc.)
• Test in different browser
• Use modifier combinations less likely to conflict

Template Not Applying

Problem: Exported document doesn't use template

Causes:

• Template not selected during export
• Template file corrupted
• File format issue

Solutions:

• Verify template selected in export dialog
• Re-upload template file
• Test with simple template first
• Contact support if persistent

Next Steps

Complete your setup:

• Profile Settings - Manage account and security
• Billing & Subscription - Manage payment and plans
• Usage & Limits - Monitor resource usage
• API Keys - Generate tokens for integrations

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Personalize your experience! Customize preferences to optimize your workflow and increase productivity.