Search & Filter

Finding the right file quickly is essential for productivity. This guide covers all search and filtering capabilities in your Scriptix workspace.

Search Basics

Quick Name Search

Location: Search box in top-right of workspace toolbar

How to Use:

1. Click search box
2. Type filename or folder name
3. Results filter automatically as you type
4. Clear search to see all files again

What It Searches:

• Document names
• Folder names
• Partial matches (searches anywhere in name)
• Case-insensitive

Examples:

Search: "interview"
Finds:
- "CEO Interview Transcript"
- "interview-2024-01-15.mp3"
- "Product Interview Notes"

Search: "2024"
Finds:
- "2024 Q1 Reports"
- "Meeting 2024-03-22"
- Folder: "2024"

Advanced Filtering

Available Filters

Access filters by clicking column headers or using the filter toolbar.

Filter Type	Options	How It Works
Status	Finished, Processing, Error	Show only items with selected status
Language	en, fr, de, nl, es, etc.	Filter by document language
Date Range	From date, To date	Show items created within date range
Type	Transcript, Caption	Display only specific document type
Diarization	Yes, No	Filter by speaker identification enabled
Finalized	Yes, No	Show only finalized or editable documents

Status Filter

Purpose: Focus on documents based on processing state

Options:

• Finished - Processing complete, ready to use
• Processing - Currently being transcribed
• Error - Processing failed, needs attention

Use Cases:

• View only completed work: Select "Finished"
• Check what's still processing: Select "Processing"
• Find failed sessions to retry: Select "Error"

How to Apply:

1. Click Status column header
2. Select status from dropdown
3. Grid updates to show only matching items

Language Filter

Purpose: Show documents in specific languages

How It Works:

• Type language name or code
• Examples: "English", "en", "French", "fr"
• Auto-converts to language code for search

Supported Languages:

• English (en)
• French (fr)
• German (de)
• Dutch (nl)
• Spanish (es)
• Italian (it)
• Portuguese (pt)
• And many more...

Example:

Filter: Language = "en"
Shows: All English transcripts and captions

Date Range Filter

Purpose: Find files created or updated within specific timeframe

Two Date Fields:

• Date From - Start of date range (inclusive)
• Date To - End of date range (inclusive)

How to Use:

1. Click Date Session Start column filter
2. Enter "Date From" - earliest date to include
3. Enter "Date To" - latest date to include
4. Apply filter

Date Format:

• Accepts: YYYY-MM-DD, MM/DD/YYYY, or date picker
• Example: "2024-01-01" to "2024-03-31" for Q1 2024

Use Cases:

• Find last month's work
• Locate files from specific project period
• Review recent activity (last week, last 30 days)
• Audit historical files

Examples:

Q1 2024 Files:
Date From: 2024-01-01
Date To: 2024-03-31

Last Week:
Date From: [7 days ago]
Date To: [today]

Specific Day:
Date From: 2024-06-15
Date To: 2024-06-15

Type Filter

Purpose: Show only transcripts or only captions

Options:

• Transcript - Text-based transcriptions
• Caption - Time-synchronized subtitles
• Alignment - Special alignment documents (if applicable)

How to Use:

1. Look for Type column
2. Click to filter by type
3. Select desired document type

Use Cases:

• Export all transcripts in batch
• Focus on caption work
• Separate workflows by document type

Diarization Filter

Purpose: Filter by speaker identification

Options:

• Yes - Documents with speaker diarization enabled
• No - Documents without speaker identification

Use Cases:

• Find multi-speaker interviews
• Locate single-speaker recordings
• Review speaker identification quality

Finalized Filter

Purpose: Distinguish between editable and final documents

Options:

• Finalized - Documents marked as complete (read-only)
• Editable - Documents still being edited

Use Cases:

• Find work-in-progress items
• Locate approved/final versions
• Separate drafts from deliverables

Combining Filters

Multi-Filter Search

How It Works:

• Apply multiple filters simultaneously
• All conditions must match (AND logic)
• Narrows results progressively

Example 1: Find Specific Work

Filters:
- Status: Finished
- Language: English
- Date From: 2024-01-01
- Type: Transcript

Result: All completed English transcripts from 2024

Example 2: Review Failed Sessions

Filters:
- Status: Error
- Language: French
- Date From: [last week]

Result: All failed French processing jobs from last week

Example 3: Multi-Speaker Projects

Filters:
- Status: Finished
- Diarization: Yes
- Finalized: No

Result: Completed multi-speaker documents still being edited

Clearing Filters

Remove Individual Filter:

• Click filter field
• Delete value or select "All"
• Filter removed, results expand

Clear All Filters:

• Click "Clear Filters" button (if available)
• Or manually clear each filter field
• Or reload page

Sorting Results

Sortable Columns

Click column header to sort:

Column	Sort Options
Session ID	Numeric (ascending/descending)
Filename	Alphabetical (A-Z or Z-A)
Status	By status type
Language	Alphabetical by language name
Date Session Start	Oldest/Newest first
Last Update	Least/Most recent

Sort Direction

How It Works:

1. First click - Sort ascending (↑)
2. Second click - Sort descending (↓)
3. Third click - Remove sort (back to default)

Visual Indicator:

• Arrow (↑) = Ascending
• Arrow (↓) = Descending
• No arrow = Default sorting

Default Sort:

• Last Update (newest first)
• Shows most recently modified files at top

Sorting + Filtering

Combined Use:

• Apply filters first to narrow results
• Then sort filtered results
• Example: Filter by "Finished" status, sort by "Date" to see newest completed work

Search Best Practices

Effective Naming for Searchability

Include Key Information in Filenames:

• Date (YYYY-MM-DD format)
• Project or client name
• Content type or topic
• Version number (if applicable)

Examples:

✅ Good filenames:
- "2024-03-15-CEO-Interview-Transcript"
- "Product-Launch-Q1-2024-Caption"
- "Client-Acme-Meeting-Notes-v2"

❌ Poor filenames:
- "Untitled"
- "Document1"
- "final-final-FINAL"

Using Folders with Search

Strategy:

• Organize files in folders by project/client
• Use search within specific folder
• Combine folder navigation with filters
• Breadcrumb trail shows search context

Workflow:

1. Navigate to relevant folder (e.g., "Client A")
2. Apply search/filters within that folder
3. Results limited to current folder and subfolders

Regular Search Patterns

Save Time with Common Searches:

Find Recent Work:

• Sort by "Last Update" (descending)
• No filters needed

Check Processing Status:

• Filter: Status = "Processing"
• Shows current active jobs

Review Errors:

• Filter: Status = "Error"
• Date range = last 7 days
• Fix failed sessions

Client-Specific Files:

• Search: "[Client Name]"
• Or navigate to client folder
• Filter by date range for specific period

Language-Specific Review:

• Filter: Language = "de" (German)
• Filter: Finalized = "No"
• Review German drafts for final approval

Search Performance

Large File Collections

Pagination:

• Results display in pages (25, 50, 75, or 100 per page)
• Increase "Rows Per Page" to see more results
• Navigate pages with pagination controls

Server-Side Filtering:

• Filters applied on server (not client-side)
• Fast performance even with thousands of files
• Results load quickly

Search Optimization:

• More specific searches = faster results
• Combine filters to narrow scope
• Use date ranges to limit search window

Troubleshooting Search Issues

No Results Found

Possible Causes:

1. Too Many Filters - Over-filtering excluded all items
2. Spelling Error - Filename doesn't match search term
3. Wrong Folder - Searching in incorrect location
4. Incorrect Date Range - No files in specified period

Solutions:

• Clear all filters and try again
• Check spelling of search term
• Navigate to root workspace ("Home")
• Expand date range
• Try searching just part of filename

Search Not Working

Possible Issues:

1. Search Box Empty - No search term entered
2. Filter Not Applied - Didn't click "Apply" or press Enter
3. Cache Issue - Old data displayed

Solutions:

• Type search term and press Enter
• Click filter field and select option
• Refresh page to reload data
• Clear browser cache if persistent

Wrong Results Appearing

Common Causes:

1. Partial Match - Search finds substring in filename
2. Multiple Filters Active - Forgot about previous filter
3. Folder Context - Searching within subfolder only

Solutions:

• Use more specific search terms
• Review active filters (check column headers)
• Navigate to root workspace for global search
• Use quotes for exact match (if supported)

Advanced Search Tips

Wildcard Searches

Partial Matching:

• Automatic substring matching
• Search "interview" finds "CEO-Interview-2024" and "Interviews-Q1"

Case Insensitivity:

• "INTERVIEW", "Interview", "interview" all match same files

Search Shortcuts

Keyboard:

• Press / to focus search box (if supported)
• Esc to clear search
• Enter to apply search

Mouse:

• Click column header for quick filter
• Right-click for context menu with filter options

Saving Search Results

Export Filtered Results:

1. Apply filters to narrow to desired files
2. Select all filtered items (checkbox in header)
3. Use batch export operation
4. Download all matching files in chosen format

Use Case:

• Export all Q1 2024 English transcripts as DOCX files
• Batch download client-specific captions

Search Workflow Examples

Scenario 1: Find Last Week's Work

Steps:

1. Sort by "Last Update" (descending)
2. Filter Date To: [today], Date From: [7 days ago]
3. Review top results

Result: All files modified in last week

Scenario 2: Locate Specific Client File

Steps:

1. Navigate to client folder
2. Search for keyword (e.g., "Q1 report")
3. Filter by Type: Transcript
4. Sort by Date (newest first)

Result: Most recent Q1 report transcript for client

Scenario 3: Audit Failed Processing

Steps:

1. Filter Status: Error
2. Filter Language: [specific language if needed]
3. Sort by Date Session Start (oldest first)
4. Review and retry failed sessions

Result: Identify oldest failures to address first

Scenario 4: Prepare Monthly Export

Steps:

1. Filter Date From: 2024-03-01, Date To: 2024-03-31
2. Filter Status: Finished
3. Filter Type: Transcript
4. Select all matching items
5. Batch export in desired format

Result: All completed March transcripts exported

Next Steps

Master your workspace:

• Workspace Overview - Understand workspace layout
• Organize with Folders - Create folder structures
• STT History - Review processing sessions
• Batch Operations - Manage multiple files

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Search smart! Use filters and sorting to find exactly what you need, when you need it.