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Search & Filter

Find files quickly using search and filtering in your Scriptix workspace.

Location: Name column in the data grid

How to Use:

  1. Click the filter icon on the Name column header
  2. Type filename or folder name
  3. Results filter automatically as you type
  4. Clear to see all files again

What It Searches:

  • Document names
  • Folder names
  • Partial matches
  • Case-insensitive

Example:

Search: "interview"
Finds:
- "CEO Interview Transcript"
- "interview-2024-01-15"
- "Product Interview Notes"

Available Filters​

Status Filter​

Purpose: Show documents by processing state

Options:

  • Finished - Processing complete, ready to use
  • Processing - Currently being transcribed
  • Error - Processing failed
  • Queued - Waiting to process

How to Use:

  1. Click filter icon on Status column
  2. Select status from dropdown
  3. Grid shows only matching items

Use Cases:

  • View only completed work: Select "Finished"
  • Check what's still processing: Select "Processing"
  • Find failed sessions: Select "Error"

Language Filter​

Purpose: Show documents in specific languages

How to Use:

  1. Click filter icon on Language column
  2. Select language from dropdown
  3. Grid shows only that language

Supported Languages:

  • English, French, German, Dutch, Spanish, Italian, Portuguese, and many more
  • Includes custom/private language models (shown with lock icon)

Example:

Filter: Language = English
Shows: All English transcripts and captions

Last Modified Filter​

Purpose: Find files updated within specific timeframe

How to Use:

  1. Click filter icon on Last Modified column
  2. Enter date range:
    • From - Start date
    • To - End date
  3. Apply filter

Date Format:

  • Accepts standard date formats
  • Use date picker for easy selection

Use Cases:

  • Find last month's work
  • Locate files from specific project period
  • Review recent activity

Example:

Q1 2024 Files:
From: 2024-01-01
To: 2024-03-31

Combining Filters​

How It Works:

  • Apply multiple filters simultaneously
  • All conditions must match
  • Narrows results progressively

Example 1:

Filters:
- Name: "meeting"
- Status: Finished
- Language: English

Result: Completed English documents with "meeting" in name

Example 2:

Filters:
- Status: Error
- Last Modified: Last 7 days

Result: Failed sessions from past week

Clearing Filters​

Remove Filter:

  • Click X on filter chip (if shown)
  • Or clear filter value in column
  • Results expand

Sorting Results​

Sortable Columns​

Click column header to sort:

  • Name - Alphabetical (A-Z or Z-A)
  • Last Modified - Oldest/Newest first

Sort Direction​

How It Works:

  1. First click - Sort ascending (↑)
  2. Second click - Sort descending (↓)
  3. Arrow indicates current direction

Visual Indicator:

  • Arrow up (↑) = Ascending
  • Arrow down (↓) = Descending

Sort Order Toggle​

Location: Workspace toolbar

Options:

  • Folders First - All folders appear before documents
  • Mixed by Date - Everything sorted by last modified

Use Case:

  • Enable "Folders First" when you have many folders
  • Use "Mixed" to see most recently modified items regardless of type

Filtering Within Folders​

Folder Context:

  • Filters apply to current folder view
  • Navigate into folder first
  • Then apply filters
  • Breadcrumb shows current location

Workflow:

  1. Click folder to open
  2. Apply filters
  3. Results limited to that folder and subfolders

Pinned Items​

Pin to Top:

  • Click pin icon on any row
  • Pinned items appear at top of first page
  • Works with folders and documents
  • Pins are per-workspace location

With Filters:

  • Pinned items always show first
  • Then filtered results appear
  • Pinning helps keep important items accessible

Search Best Practices​

Effective Filenames​

Include key information:

  • Date (YYYY-MM-DD format)
  • Project or client name
  • Content type

Examples:

✅ Good:
- "2024-03-15-CEO-Interview"
- "Product-Launch-Q1-2024"
- "Client-Acme-Meeting-v2"

❌ Poor:
- "Untitled"
- "Document1"
- "final"

Common Search Patterns​

Find Recent Work:

  • Sort by Last Modified (descending)
  • Most recent files appear first

Check Processing:

  • Filter Status = "Processing"
  • Shows currently active jobs

Review Errors:

  • Filter Status = "Error"
  • Filter Last Modified = last 7 days

Language-Specific:

  • Filter Language = specific language
  • Review all work in that language

Pagination​

Navigate Results:

  • Results display in pages
  • Use pagination controls at bottom
  • Page size options available
  • Total count shows all matching items

With Filters:

  • Pagination shows filtered results only
  • Total updates based on filters
  • Navigate through filtered pages

Troubleshooting​

No Results Found​

Possible Causes:

  • Too many filters active
  • Spelling error in name search
  • Wrong folder location
  • No files match criteria

Solutions:

  • Clear all filters
  • Check spelling
  • Navigate to Home
  • Try broader search terms

Filter Not Working​

Solutions:

  • Click apply or press Enter
  • Refresh page
  • Check filter value is valid

Search smart! Use filters and sorting to find exactly what you need, when you need it.

Next Steps​

Master your workspace: